Privacy Policy

1. Introduction

Welcome to Sigify ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our email signature management service (the "Service").

By using our Service, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our Service.

2. Information We Collect

2.1 Account Information

When you create an account, we collect:

• Email address
• Password (stored securely using industry-standard encryption)
• Company or organization name
• Company domain

2.2 Profile Information

To create and manage email signatures, we collect and store:

• Full name
• Job title and department
• Phone number
• Website URL
• Profile photographs
• Custom text or taglines
• Employee ID (if provided)

2.3 Workspace Integration Data

When you connect Google Workspace or Microsoft 365, we may access:

• User directory information (names, emails, titles, departments)
• Profile photos from your workspace
• OAuth tokens (stored securely and used only to sync user data)

2.4 Payment Information

We use Stripe to process payments. Payment card information is handled directly by Stripe and is not stored on our servers. We only store:

• Subscription status
• Billing period information
• Stripe customer ID (for payment processing)

2.5 Usage Data

We automatically collect certain information when you use our Service:

• IP address
• Browser type and version
• Pages visited and time spent on pages
• Date and time of access
• Device information

3. How We Use Your Information

We use the collected information for the following purposes:

• To provide, maintain, and improve our Service
• To create and manage email signatures for your organization
• To sync user data from Google Workspace or Microsoft 365
• To process payments and manage subscriptions
• To send you service-related communications
• To respond to your inquiries and provide customer support
• To detect, prevent, and address technical issues
• To comply with legal obligations

4. Data Storage and Security

Your data is stored securely using Supabase, which provides enterprise-grade security features including:

• Encryption at rest and in transit
• Row-level security policies
• Regular security audits and updates
• Secure authentication mechanisms

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

5. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Service Providers: We may share data with trusted third-party service providers who assist us in operating our Service (e.g., Supabase for database hosting, Stripe for payment processing)
• Legal Requirements: We may disclose your information if required by law or in response to valid requests by public authorities
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred
• With Your Consent: We may share your information with your explicit consent

6. Your Rights and Choices

Depending on your location, you may have the following rights regarding your personal information:

• Access: Request access to your personal information
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your personal information
• Portability: Request transfer of your data to another service
• Objection: Object to processing of your personal information
• Withdrawal: Withdraw consent where processing is based on consent

To exercise these rights, please contact us using the information provided in the "Contact Us" section below.

7. Data Retention

We retain your personal information for as long as necessary to provide our Service and fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When you delete your account, we will delete or anonymize your personal information, except where we are required to retain it for legal or regulatory purposes.

8. Children's Privacy

Our Service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you become aware that a child has provided us with personal information, please contact us, and we will take steps to delete such information.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those in your country. By using our Service, you consent to the transfer of your information to these countries.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. You are advised to review this Privacy Policy periodically for any changes.

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Email: hej@creativeoak.dk
Address: Langelandsgade 62, 8000 Aarhus C, Denmark